Govt Agenda Watch

⚑ Phase 2 — Procurement Forecast & BD Opportunities New · May 11

Forward-looking layer. By the time a solicitation hits BidNet/DemandStar with a closing date, the field is largely set — winners and team compositions are usually decided in the 3–9 months before the ad. The pages below are where that signal lives: agency-published forecasts, draft scopes, CIP budget books, board-of-county-commission action memos approving "future" RFP releases, and master-plan procurement schedules. P3's BD edge is identifying who should bid (and who needs representation) before the field is set.

Authoritative forecast sources — confirmed today

Active forecast pipeline — what's moving right now (May 2026)

Sub-authorities (highest dollar value)

• MDAD — $9B M.I.A. Modernization (5–7 yr): Central / South / North Terminal renovations; cargo expansion; parking garage rehabs; passenger boarding bridges; conveyance units. RFP for two new Master Concessionaires being prepared. Six-Month Forecast PDF (Feb 1–Jul 1, 2026) is the single highest-value page to read this month.
• PortMiami — Cold-chain processing center RFP forthcoming (Port Infrastructure Development Grant, third-party operator). Recurring base load: cruise terminal capital (Terminal J, Garages G/J).
• WASD — consent-decree-driven sewer / force-main capital. Civil contractors, MEP, pipe suppliers, trenchless/CIPP. No public forecast page — mailing list required.
• M-DCPS — recurring facilities CIP + tech refresh + charter-conversion capacity work. Separate procuring authority; school-year cadence.

Municipal-level visible pipeline

• Coral Gables — Mobility Hub Preconstruction & Construction CMR. Large vertical CMAR. Lanes: A/E, CMAR firms, MEP, vertical-trades subs.
• South Miami — A/E for new Police HQ. Significant civic building. Lanes: A/E primes, civic-building specialists, MEP, security/IT.
• Pinecrest — Gary Matzner Park, Coral Pine Park Phase 2. Lanes: landscape architecture, park-construction GCs.
• City of Miami — DREAM real estate opportunities. Lanes: developers, P3 capital partners (the financial structure, not us).
• Miami Beach — Future Bid Opportunities page. Re-pull weekly. This page surfaces items before they advertise.

Client-matching framework

Two passes per forecast item

• Pass 1 — past-client cross-reference: does any P3 prior-engagement firm have a natural lane on this scope? If yes → prep a heads-up note with agency, scope, expected ad date, decision-makers, relevant commission/BCC action history.
• Pass 2 — new-client identification: who in the market would predictably need representation if they intend to bid? Surface the top 3–5 likely-bidder firms per item, flag those not currently represented by a major Miami-Dade lobbyist (LORIS cross-ref). White space = pitch list.

Next builds (priority order)

1. Daily diff on Miami-Dade FutureSolicitations page → notify on every new draft scope with NAICS/PSC + LLM-generated "likely bidders" list.
2. Parse the MDAD Six-Month Forecast PDF each refresh; diff against last cycle. Every new line item = high-quality lead.
3. Weekly pull on Miami Beach Future Bid Opportunities page.
4. Normalize each jurisdiction's FY26 / FY27 CIP budget into a line-item table for 12–24-month look-ahead.
5. BCC / Commission action-memo watcher: any item authorizing "RFP issuance" or "advertise solicitation" = future-procurement signal.
6. Add "Interested Parties" column to dashboard: (a) prior-client mapping, (b) new-client white space.

Phase 2 / 3 / 4 audit — May 11, 2026

Parallel sub-agent recon (general-purpose × 3). One agent per phase, each with full jurisdictional context. Findings below; raw audits available on request.

Phase 2 — Procurement Repointed

Portals re-confirmed for all 7 jurisdictions and the 4 named sub-authorities. Per the forecast layer above, the live-solicitation feeds are: City of Miami → BidNet Direct (legacy miami.gov/procurement page is dead — delete that parser path); Miami Beach → BidNet Direct (legacy Periscope/BidSync at prod.bidsync.com/Miami-Beach is dead); Hialeah → OpenGov Procurement at procurement.opengov.com/portal/embed/cityofhialeahfl/project-list (primary), with BidNet Direct as secondary; Miami-Dade County → INFORMS at miamidade.gov/apps/ISD/stratproc/Home/CurrentSolicitations; Coral Gables → Infor Supplier Portal + PublicPurchase; Pinecrest and South Miami → DemandStar (correct); MDAD → INFORMS + print legal ads (Le Floriden, Miami Times, Diario de Las Americas) for construction; M-DCPS → procurement.dadeschools.net/bidsol/ + BidSync (added as 8th source). Forecast feeds are layered on top per the matrix above.

Top 4 next actions: (1) automate daily diff on Miami-Dade FutureSolicitations drafts and MDAD Six-Month Forecast PDF; (2) re-point City of Miami / Miami Beach / Hialeah ingestors to the authoritative live feeds above and delete legacy parsers; (3) add M-DCPS as the 8th procurement source + sub-authorities (MDAD, PortMiami, WASD) as their own logical sources rather than rolled into "Miami-Dade County"; (4) convert silent-zero-rows into a workflow failure so green-pipeline-empty-catalog is detectable. CIP budget ingestion (FY26/FY27) is the next big lift — that's where the 12–24-month look-ahead lives.

Phase 3 — Memos / LTCs Build needed

The system-health view shows an executive-memos.yml workflow and a state/executive_memos.json catalog, but you've seen no output. Most likely diagnosis (consistent across the three failure modes): parsers are empty or single-jurisdiction (probably only Miami Beach attempted because it's the only one with a clean LTC index), memos_by_id is never read by the dashboard, and the 8h staleness alarm doesn't fire on an empty collection — a zero-row pull reads as "no new data," not as "broken." Channel map confirmed for all 7:

• Miami Beach — gold standard. LTC index at miamibeachfl.gov/city-hall/city-clerk/letters-to-commission-ltc/; PDFs on Laserfiche WebLink at docmgmt.miamibeachfl.gov/WebLink/ under the CityClerk repo. Sequential numbering (LTC 226-2025), multiple per business day, scrapeable. Easiest first win.
• Miami-Dade County — Mayor's Memos and Reports portal at miamidade.gov/global/government/mayor/memos.page. Legistar matter-PDF backfill at miamidade.gov/govaction/legistarfiles/Matters/Y{yyyy}/.
• City of Miami — no dedicated portal. City Manager memos surface as backup on Legistar agenda items only; non-agenda memos require a PRR. New CM James Reyes (sworn Jan 12, 2026).
• Coral Gables — Mayor's Memos page at coralgables.com/department/city-commission/mayor-lagos-memos (URL slug still "Lago" — confirm current mayor reflected), plus ad-hoc CM PDFs at coralgables.com/sites/default/files/{yyyy}-{mm}/.
• Pinecrest — no memo archive; Village Manager comms come through the Council packet PDF on the Agenda Center.
• South Miami — CM "Inter-Office Memorandum" PDFs in DocumentCenter and Agenda Center, backed by Laserfiche at e-docs.southmiamifl.gov/WebLink/. Current CM Genaro "Chip" Iglesias.
• Hialeah — strong-mayor, no standalone memo channel. Mayor comms enter the record as cover memos on Council agenda items; extractor must walk each agenda packet PDF and lift the "MEMORANDUM / TO: Honorable Mayor" cover sheet.

Top 4 next actions: (1) stand up the Miami Beach LTC parser against the Laserfiche listing — highest signal, easiest target; (2) add a Miami-Dade Mayor's Memos parser; (3) build a generic "agenda-packet cover-memo extractor" used by City of Miami, South Miami, Pinecrest, and Hialeah (regex on first 3 pages); (4) wire a "Last 14 days, by jurisdiction" memos panel into this dashboard so the moment memos_by_id grows, you see it. Also: fix the staleness rule so empty-collection-after-a-business-hours-run fires red, not green.

Phase 4 — Public Records Greenfield · scoped

Greenfield — no workflow exists yet. Key insight: the 7 jurisdictions consolidate into 5 distinct adapters, not 7. Two NextRequest tenants (Miami at miami.nextrequest.com and Hialeah at cityofhialeahfl.nextrequest.com) share a code path and both expose publicly browseable /requests indexes — this is the highest-leverage passive monitoring target in the whole system. Two JustFOIA tenants (Miami Beach and Coral Gables) share a code path; status-only data publicly, with files released only to the requester unless the agency flips a publish toggle. Miami-Dade is on GovQA at miamidadecounty.govqa.us — session-stateful, rate-limited, no public completed-request browser. Pinecrest and South Miami are email-only and need SMTP submission + inbox-watching adapters. Florida Chapter 119 has no fixed shot clock — practical norms: GovQA acks in 1–3 business days, fulfillment 10–45 days; follow-up nudges at +14 and +25 days, escalate at +30 with the "reasonable time" cite.

Stage A (week 1) — passive catalog, no requests filed: two NextRequest scrapers (Miami, Hialeah) hitting /requests daily; two JustFOIA scrapers (Miami Beach, Coral Gables) for status + title (flag matches for follow-up PRR); Legistar/agenda pulls for Miami-Dade and Coral Gables; LORIS lobbyist diff job gated against existing lobbyist-watch.yml to avoid duplicate work; per-jurisdiction "proactive doc" link table for calendars/expense reports/OIG. Stage B (weeks 2–3) — standing PRR templates: 5–8 recurring templates including code enforcement records on JD's container parcels, RFP scoring sheets post-award, lobbyist-to-official emails for named officials, Mayor/Manager/Commissioner calendars, P-card exports. Stage C (week 4+) — integration: full-text indexing, entity extraction against client/topic taxonomy, alert routing into the same channel agenda-watch uses, cross-reference of competitor PRR filings against your active matters.

Open questions before Stage B: (a) which client matters seed the initial PRR template list — JD's container stacking and anything else; (b) priority ranking on the 5 adapters; (c) filer identity — under "P3 Miami" (visible to opposing lobbyists watching the same logs) or under a neutral name (cleaner intel, but raises disclosure questions); (d) ethics posture on monitoring other lobbyists' communications, given you're registered.

Phase 5 (Zoning / CDMP) — unchanged. Still pending; not part of this audit pass. Will pick up after Phase 2/3 are surfacing real data.